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Our Tenders
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Terms and Conditions of Participation
For security reasons the Public Procurement Regulatory Authority does not publish our current tender list via our website or any link, please contact our information department directly to inquire the current tenders and the list of our registered and accredited local sourcing agent.
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Eligibility and Rules of origin of Participation
Our entire tender supply project is open to all legal persons {participating either individually or in a group (consortium) of Tenders}, foreign companies which are established in all Country or Territory of the Regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed. All products supplied under this contract must be of good quality and in compliance with standard.
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Number of Tenders
Tenderer may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.
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Tender Document
Any company that wishes to have a copy of the official tender document must buy the tender documents through their local Agent/ representative who must be a licensed and accredited Agent of Public Procurement Regulatory Authority.
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Selection and Award Criteria
The following selection criteria will be applied to tenderer. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
- The average annual turnover of the tenderer must be provided
- The registration of the supplier/ contractor with this Agency is an important factor
- The Quality of the products to be supply, example ISO Certification, CE Marked or any other approved standard.
- The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of year.
- The tenderer has worked successfully on at least one project value 10% of this contract in the fields related to this contract in the past Five years.
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Accredited Agents/ Agent Commission
Every Tenderer/ Supplying Company must have a local Agent as representative in the Buyer Country. All our Agents are entitled to a certain Commission amount from the total Supplier Invoice Value as their remuneration which will be bargained and agreed on with the Supplier and the said Agent. This amount is payable to the Agent by the Supplier only and when the Supplier receives full 100% payment from the Procurement Board.
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Tender/ Contract Supply Document
Bidders/Suppliers should submit the following bidding documents to the Bids and Awards Committee of Public Procurement Regulatory Authority:
1. A Quotation or Proforma Invoice covering the products to be supply
2. Certificate of Standard for the product to be supplied (if applicable)
3. A Letter of Intent stating suppliers’ ability to handle the Supply satisfactorily
4. A Letter Authorizing and Appointing a local agent/ representative for the tender processing
5. Completed Copy of the Company Application/ Registration Forms
6. Proof of Payment for the Registration Fee of 0.1% of the total Invoice value submitted
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Submission of Tender Supply/Bid Document
Tender Submission Procedures – Bids/Suppliers documents must be submitted by hand to the Secretary Tender Board Procurement Committee through the Accredited Agent that will function as a Local Representative to the respective Company throughout the Tender supply processes.
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Company & Tender Registration Fee
All our Suppliers/ Contractors are under statutory legal obligation to be registered with Public Procurement Regulatory Authority as our legal and non-residential supplier with 0.1% invoice value. This payment is payable to the revenue department of the Public Procurement Regulatory Authority in cash at the time of tender offer submission through the local Agent representing the company in the Bid. The Tender Registration fee is 100% refundable to the bidding companies that do not meet nomination status for Contract Award within Two days of their formal disqualification from the tender.
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Opening Of Bids
Submitted bidding document will be opened by the Honorable Bids and Awards Committee Board within Three working days of the bid submission. Pre-qualified/ nominated companies with realistic quotations and needed product line will be contacted by the Board through the Project Coordinator or General Secretary.
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Performance Guarantee
The successful Company may/ may not be asked to provide a Performance Guarantee or Performance Guarantee Letter immediately after the receipt of the Award Notice before the official signing of the contract.
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Contract Signing
The Contract Agreement can be signed electronically i.e. by email or by proxy but shall the Board request that the Company appear in person, then such Company should avail themselves at this invitation or engage an Accredited Attorney. Any supplier who wishes to come for the Contract signing by volition should notify this office in writing.
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Payment Terms
Every Contract Winner receives 100% advance payment before Production and Shipment; as the procurement Board reserves the sole right to pay in advance.
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Contract Payment
Successful Company(s) will receive their contract payment in their preferred bank account within Fourteen (14) working days after Contract Agreement signing by both parties.
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Meeting and Site Visit
The Procurement Board may at their discretion send a delegation to the Supplier’s Company or factory in order to ascertain their production plant, level of production in progress and have a meeting therein, a Supplier who wishes to come for an official negotiation is allowed to visit this office on appointment.
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Supply/ Delivery Duration
The Tender supply duration is 1-12 months after the suppliers confirmation of full payment and also partial shipment/delivery is allow.
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Language of the Contract
All written communications for this Tender Procedure and Contract formation must be in English Language only.